Organizer's

Organizer - Personal Tax

Organizer - Corporate Tax

Organizer - Compilation and Review engagements



Organizer - Corporate Tax

This corporate tax organizer provides a listing of the more common information required to prepare Federal and Ontario corporate income tax returns. Depending on the industry of your company and/or any out of the ordinary circumstances, additional information may be required.

New clients, in addition to the information for existing clients below, please provide copies of:

  • Prior two years tax returns
  • Prior two years Notices of Assessment, and Re-assessments
  • Prior two years financial statements
  • Articles of Incorporation
  • Shareholders and class and number of shares held, including copy of share register
  • Officers and directors of company, including copy of minutes appointing officers and directors
  • Listing of any related or associated companies? (If unsure or yes, talk to Nino about requirements)

Existing clients, please provide the following information and/or copies of:

  • Current years financial statements (if not prepared by me)
  • Any changes in contact information from prior years’ tax returns
  • Any changes in share ownership, officers or directors
  • Installments made
  • Prior years Notice of Assessment and recent Revenue Canada statement on account
  • Full details of all fixed assets purchased and disposed and how accounted for
  • Any purchases of intangible assets such as goodwill
  • Any “group” functions included in meals and entertainment expenses
  • Any interest or penalties paid on income taxes, payroll remittances or GST
  • Any non-deductable club dues of fees
  • Any life insurance premiums paid by the company, if so, who is beneficiary
  • Any dividends received or paid
  • Provide listing of investments, if any
  • Donation receipts
  • Any fixed assets recorded as an expense, ie. Computer software, leasehold improvements, other a/c
  • Any prepaid expenses and/or deferred revenue items
  • Any automobile leases (deduction may be restricted)-provide leasing agreement

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Organizer – Compilation (“C”) Review (“R”) Both (“B”)

This organizer is designed to provide me with the information required to assist you in preparing your company’s financial statements, including related notes, with either a Compilation or a Review engagement report attached, depending on the level of assurance required. Please give me a call to explain the differences between these two forms of engagement.

New clients, in addition to the information for existing clients below, please provide copies of:

B-Prior two years financial statements
B-Prior two years tax returns
B-Prior two years Notices of Assessment
B-Articles of Incorporation
B-Shareholders and class and number of shares held
B-Officers and directors of company
B-Any related or associated companies? (If unsure or yes, talk to Nino about requirements)
R-Lease/rental contracts established in prior years (both equipment and real property)
R-Completion of Knowledge of Business statement. (Ask Nino for template)

Existing clients, please provide the following information and/or copies of;

B-Trial balance

Assets

R-Year-end (y/e) and month following year-end bank statements
B-Y/e bank reconciliation
R-Back-up for any unusual reconciling items
R-Copy of lending agreement with bank
B-Back-up for any investments held at y/e
B-Listing of y/e accounts receivable & reconciliation to control a/c
R-Back-up analysis for allowance for doubtful accounts
R-Back up for all other receivables, including inter-company
B-Detailed y/e inventory listing reconciled to control a/c
R-Inventory memo on procedures relating to physical count, pricing, sales and purchases cut-off, segregation of obsolete, customer or returned goods, goods in transit, costing system, progress billing, % of completion, etc.
B-Prepaid expense back-up
R-Fixed asset roll-forward schedule (In some cases I will produce this)
B-Back-up for all fixed asset additions
B-Back up for all fixed asset disposals
R-Back-up for any capital leases (Call Nino if not sure)
B-Back-up for all other assets on the balance sheet.

 

Liabilities

B-Back-up for any short-term and/or long-term debt
B-Y/e accounts payable (a/p) listing reconciled to the control a/c
R-Reconciliation of major y/e a/p to suppliers statements
B-Back-up for all other y/e accrued liabilities
B-Back-up for all other y/e payables, (ie. GST, PST, EHT, WSIB, source deductions, etc.)
B-Income tax account details for the year and supporting documentation, including Notices of assessment (or re-assessment), and year-end statement on account showing installments to date
B-Back-up for all long-term debt owed by the company
B-Back-up for all capital leases and any other financing arrangements
R-Details on contractual obligations or contingencies
R-Details of any future income tax liabilities
R-Analysis of shareholder a/c activities and y/e balance
B-Back-up for any additional liabilities

Other information:

R-Copies of all new lease/rent contracts, (equipment, real estate, other)
R- Update of the systems and cut-off memo covering all operations of the company within the following categories:

  1) General ledger
  2) Bank/cash procedures
  3) Sale/receivables/receipts
  4) Purchases/payables/payments
  5) Payroll procedures
  6) Inventory systems (if not detailed above already)
  7) Back-up systems

This memo should be very detailed, identifying individual roles by department, when activities are performed, what documents are generated and how they are disbursed and recorded, identifying what preventive and detective controls are in place (ie. a bank reconciliation is an example of a detective control by identifying errors up after the fact, while, say, requiring a signature by a manager before issuing a credit note is a preventive control). Ensure to also explain, at the end of each section, any preventive and detective procedures in place to ensure proper YEAR-END cut-off (an example of a detective control for the payables would be to reconcile all major a/p balances to the suppliers statements at year-end).

R-Copies of last 3 of the year and first 3 of new-year.
R-Line by line income statement analysis, with detailed explanation of variances from prior year.

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*Please contact me directly if you are uncertain about any of the items listed above. Also, call if there is anything unusual for clarification.